The World in Five Sentences

You’ve no doubt hear of the six-word memoirs? If not, take a minute to check it out at Six-Word Memoirs. There are some amazing contributions.

In a similar vein, Mike Davidson founded Five Sentence Email several years ago. The idea is simple: write shorter emails to reduce the increasing burden everyone is experiencing with email overload.

Here are five reasons to consider adopting the five sentences approach:

  1. Takes less time to write.
  2. Takes less time to read.
  3. Results in clearer messages.
  4. Creates more time for doing the associated work.
  5. Lowers stress for all involved.

See How Crafty You Are

Writing cogent, concise emails is highly effective. Give it try the next time a message needs to be sent.

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Get More Done Through Better Communication – Part 1

UsedCarBuying a Car Sucks

Buying a car ranks high on the list things we dislike doing. There are dozens of makes and models, option lists are daunting, and haggling with the dealership is a nightmare. In spite of this, we spend a tremendous amount of time and energy pursing the best decision about the choices before us.

However, we spend very little time choosing what vehicle we’ll use to communicate. Today’s defacto vehicle is email, regardless of how effective it is. Consider the following alternatives the next time you need to communicate with someone: Read More…

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Making Email Better – Part 2

EmailOverloadYou are the Cure for Email Overload

Part 1 of Making Email Better observed that how we use email significantly contributes to its negative effects on our productivity and sense of satisfaction. Last year, the Wall Street Journal reported on a UK study that found up to 80% of email traffic is a “waste!”

 

Better Mechanics and Better Messaging

We established that focusing on Better Mechanics – use of the tool – and Better Messaging – the manner of communicating – makes email more effective and productive. We covered three best practices suggestions for each. You can review those here.

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Making Email Better – Part 1

EmailHellSwimming in Email
We are overwhelmed with the flood of email. They flow into our inboxes unabated like the ocean tides. We struggle to keep up, often ending the day feeling that we’ve only treaded water.

How can this situation get better? Technology solutions, like spam filters, have helped. But what about all the email that we legitimately receive? What can be done to stem the rising tide?

We are Them – A Dichotomy
The irony of our situation is that we’re doing it to ourselves. This is not the work of auto-bots. Other people are sending us email, and we are sending them email. Focusing on receiver-centeric behaviors – managing the inbound flow – can only help us so much. Receiver-centric efforts are like putting a bandaid on the problem. Read More…

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